Do not print and file Copy A downloaded from this website with the SSA a penalty may be imposed for filing forms that can t be scanned. See the penalties section in the current General Instructions for Forms W-2 and W-3 available at www.irs.gov/w2 for more information. Please note that Copy B and other copies of this form which appear in black may be downloaded filled in and printed and used to satisfy the requirement to provide the information to the recipient. Don t file Form W-3 alone. All...paper forms must comply with IRS standards and be machine readable. paper Form W-2 is being filed. Make sure both the Form W-3 and Form s W-2 show the correct tax year and Employer Identification Number EIN. Make a copy of this form and keep it with Copy D For Employer of Form s W-2 for your records. The IRS recommends retaining copies of these forms for four years. When To File Paper Forms E-Filing Mail Form W-3 with Copy A of Form s W-2 by January 31 2019. The SSA strongly suggests employers...report Form W-3 and Forms W-2 Copy A electronically instead of on paper. Purpose of Form Complete a Form W-3 Transmittal only when filing paper Copy A of Form s W-2 Wage and Tax Statement. Don t file Form W-3 alone. All paper forms must comply with IRS standards and be machine readable. paper Form W-2 is being filed. Make sure both the Form W-3 and Form s W-2 show the correct tax year and Employer Identification Number EIN. Make a copy of this form and keep it with Copy D For Employer of Form s...W-2 for your records. The IRS recommends retaining copies of these forms for four years. Reminder Separate instructions. See the 2018 General Instructions for Forms W-2 and W-3 for information on completing this form. Do not file Form W-3 for Form s W-2 that were submitted electronically to the SSA. Purpose of Form Complete a Form W-3 Transmittal only when filing paper Copy A of Form s W-2 Wage and Tax Statement. Don t file Form W-3 alone. All paper forms must comply with IRS standards and be...machine readable. paper Form W-2 is being filed. Make sure both the Form W-3 and Form s W-2 show the correct tax year and Employer Identification Number EIN. Photocopies are not acceptable. Do not send Form W-3 if you filed electronically with the SSA. Do not send any payment cash checks money orders etc. with Forms W-2 and W-3. Reminder Separate instructions. See the 2018 General Instructions for Forms W-2 and W-3 for information on completing this form. Do not file Form W-3 for Form s W-2 that...were submitted electronically to the SSA. Purpose of Form Complete a Form W-3 Transmittal only when filing paper Copy A of Form s W-2 Wage and Tax Statement. Signature Form W-3 Date Title Transmittal of Wage and Tax Statements Department of the Treasury Internal Revenue Service Send this entire page with the entire Copy A page of Form s W-2 to the Social Security Administration SSA. Photocopies are not acceptable. Do not send Form W-3 if you filed electronically with the SSA. Do not send any...payment cash checks money orders etc. with Forms W-2 and W-3. Reminder Separate instructions. See the 2018 General Instructions for Forms W-2 and W-3 for information on completing this form. Do not file Form W-3 for Form s W-2 that were submitted electronically to the SSA. Socialsecurity. gov/employer. You can create fill-in versions of Forms W-2 and W-3 for filing with SSA. You may also print out copies for filing with state or local governments distribution to your employees and for your...records. Note Copy A of this form is provided for informational purposes only. Copy A appears in red similar to the official IRS form. The official printed version of this IRS form is scannable but the online version of it printed from this website is not. Make a copy of this form and keep it with Copy D For Employer of Form s W-2 for your records. The IRS recommends retaining copies of these forms for four years. When To File Paper Forms E-Filing Mail Form W-3 with Copy A of Form s W-2 by...January 31 2019. The SSA strongly suggests employers report Form W-3 and Forms W-2 Copy A electronically instead of on paper. The SSA provides two free e-filing options on its Business Services Online BSO website W-2 Online. Use fill-in forms to create save print and submit up to 50 Forms W-2 at a time to the SSA.
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Instructions and Help about IRS W-3
How to edit IRS W-3
How to fill out IRS W-3
Instructions and Help about IRS W-3
How to edit IRS W-3
To edit the IRS W-3 form, you can use tools that allow form modification, such as pdfFiller. This platform enables you to fill out and make changes to the form electronically, ensuring that your information is accurate before submission. Select an editable template, input your data, and review carefully to avoid any errors.
How to fill out IRS W-3
To fill out the IRS W-3, follow these steps:
01
Gather relevant information such as total wages, tips, and other compensation.
02
Ensure you have the corresponding W-2 forms for the employees you are reporting.
03
Use the form to report the total wages and withheld taxes.
04
Provide your employer identification number (EIN) and contact information.
05
Sign and date the form before submission.
About IRS W-3 2018 previous version
What is IRS W-3?
What is the purpose of this form?
Who needs the form?
When am I exempt from filling out this form?
Components of the form
What are the penalties for not issuing the form?
What information do you need when you file the form?
Is the form accompanied by other forms?
Where do I send the form?
About IRS W-3 2018 previous version
What is IRS W-3?
IRS W-3 is a transmittal form used by employers to summarize wage and tax information submitted on W-2 forms for their employees. It's part of the end-of-year reporting process for the IRS, ensuring accurate records of employee earnings and tax withholdings. This specific version was utilized for reporting in the tax year 2018.
What is the purpose of this form?
The purpose of IRS W-3 is to provide the Social Security Administration (SSA) with a summary of the information reported on W-2 forms. It compiles the total amounts of wages, tips, and other compensation, as well as the total taxes withheld. This helps in matching employee earnings with payroll taxes collected.
Who needs the form?
Employers who have withheld income, Social Security, or Medicare taxes from employees must complete IRS W-3. This includes businesses of all sizes, including corporations, partnerships, and sole proprietorships. Each employer must file this form when they submit W-2 forms for their employees.
When am I exempt from filling out this form?
You may be exempt from filing IRS W-3 if you have not paid any wages, tips, or compensation during the tax year. Additionally, if you only issued W-2 forms on behalf of an employee who is deceased or if the employer is an exempt organization, this may affect your requirement to file the W-3.
Components of the form
IRS W-3 consists of key components: the employer's EIN, total number of W-2 forms submitted, total wages paid, total withholding, and contact information for the employer. These sections are crucial for accurate reporting and for the SSA to process the total wages against the taxes recorded.
What are the penalties for not issuing the form?
Failing to issue IRS W-3 when required can result in penalties imposed by the IRS. These may include monetary fines based on the number of days late, with the fines increasing the longer you delay submission. Additionally, taxpayers could miss crucial opportunities for tax credits or deductions if they do not report correctly.
What information do you need when you file the form?
When filing IRS W-3, you need the following information: the total number of W-2 forms issued, employer identification number (EIN), total wages and salaries paid, and numbers for withheld federal income, Social Security, and Medicare taxes. Having these details accurately compiled is essential for proper tax processing.
Is the form accompanied by other forms?
IRS W-3 is typically submitted alongside the W-2 forms for each employee. It serves as a summary of the information contained in these individual W-2 filings. If you're filing electronically, these forms must be formatted correctly and submitted through the appropriate platforms to ensure they are processed properly.
Where do I send the form?
IRS W-3 must be sent to the Social Security Administration. If you are submitting paper forms, they should be mailed to the address specified in the IRS instructions for W-3. Electronic submissions should be done through the SSA's Business Services Online (BSO) portal.
FAQ about IRS W-3
What should I do if I need to correct an error on my IRS W-3 after filing?
If you need to amend your IRS W-3, you should file a corrected version of the form, marking it as corrected. Ensure that you also correct the corresponding Forms W-2 for accurate reporting. Keep documentation of the original submission and any communication with the IRS for your records.
How can I track the status of my submitted IRS W-3?
To verify the status of your IRS W-3, check the IRS e-Services or call their helpline for assistance. If you e-filed, look for common rejection codes that may indicate issues during processing, and be prepared to take action if needed to resolve any discrepancies.
Are e-signatures permissible when filing the IRS W-3 electronically?
Yes, e-signatures are accepted for electronically filed IRS W-3 forms. Ensure that the e-signature meets IRS requirements for authenticity and integrity. Always check the latest guidelines to stay compliant with IRS protocols regarding electronic submissions.
What steps should I take if I receive a notice from the IRS after submitting my W-3?
If you receive a notice from the IRS regarding your submitted W-3, carefully read the correspondence to understand the issue. Gather any requested documentation, and respond promptly within the specified timeframe, ensuring you include relevant facts and clarifications.
What are some common errors to avoid when submitting the IRS W-3?
Common mistakes in submitting the IRS W-3 include incorrect taxpayer identification numbers, mismatched totals with Forms W-2, and failing to sign or date the form. Double-check all entries and ensure all figures align with the original W-2 submissions for accuracy.
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