Rent Statement Letter

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What is a rent statement letter?

A rent statement letter is a document that outlines the details of a rental agreement between a landlord and a tenant. It serves as a formal record of the rent payments made by the tenant for a specific period of time. This letter is commonly used by landlords to provide proof of rental payments to tenants or for legal purposes.

What are the types of rent statement letter?

There are different types of rent statement letters, each serving a specific purpose. Some common types include:

Monthly rent statement letter: This letter is issued monthly and highlights the rent payment details for that particular month.

Annual rent statement letter: This letter is issued annually and provides a summary of the rent payments made throughout the year.

Past-due rent statement letter: This letter is sent to tenants who have failed to make their rent payments on time, reminding them of their outstanding balance.

How to complete a rent statement letter?

Completing a rent statement letter is a straightforward process. Here are the steps to follow:

Start by including your contact information, such as your name, address, and phone number.

Provide the tenant's contact information, including their name, address, and phone number.

Specify the rental period for which the statement is being issued. This includes the start and end dates.

List the rent payment details for each month within the specified period. Include the date of payment, amount paid, and any additional charges or deductions.

Calculate the total amount paid by the tenant for the specific period and mention it in the letter.

Include any relevant notes or comments, such as late fees or outstanding balances.

Sign and date the letter to make it official.

Make a copy of the letter for your records and provide a copy to the tenant.

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